We may collect the following types of personal data depending on how you interact with us:

 2.1 Data you provide directly

•        Your name and email address (when you sign up to our mailing list or submit a contact enquiry)

•        Your child's name and age (when enquiring about coaching sessions for a minor)

•        Any additional information you include voluntarily in a message or enquiry form

 2.2 Data collected automatically

•        Basic website analytics data such as page views, browser type, and approximate location (collected via website platform tools such as Squarespace Analytics)

•        Cookie data — see Section 6 for full details

 2.3 Data we do not collect

We do not collect payment card details directly. Any payments made are processed through third-party providers (such as bank transfer or payment platforms) which have their own privacy policies.

We use your personal data only for the following purposes:

•        To respond to coaching enquiries and communicate with you or your parent/guardian about our services

•        To send you updates, news, and information about project AFLEET sessions — only where you have given us permission to do so

•        To manage and administer coaching sessions and maintain session records

•        To improve our website and understand how visitors engage with our content

•        To comply with any legal obligations we are subject to

 We will never use your data for automated decision-making or profiling.

Under UK GDPR, we must have a lawful basis for processing your personal data. We rely on the following:

•        Consent — where you have signed up to receive communications from us or ticked a consent box on a form. You can withdraw consent at any time.

•        Legitimate interests — where processing is necessary to respond to an enquiry you have initiated, or to run our coaching business effectively, provided this does not override your rights.

•        Legal obligation — where we are required by law to retain certain records.

Our coaching services are aimed at young people aged 9–18. Where a child is under 13, we require that any data submitted (such as a coaching enquiry) is sent by a parent or guardian on their behalf. We do not knowingly collect personal data directly from children under 13 without parental consent.

If you believe we have inadvertently collected personal data from a child under 13 without appropriate consent, please contact us at itsprojectafleet@gmail.com and we will delete it promptly.

Project AFLEET recognises its duty of care to safeguard and promote the welfare of all children and young people who attend our sessions. Our safeguarding practice reflects statutory responsibilities, government guidance, and complies with established best practice in community sport.

The welfare and interests of every child are paramount — in every session, every decision, and every interaction. Regardless of age, ability or disability, gender, race, religion or belief, sex or sexual orientation, or socio-economic background, every young person who trains with project AFLEET deserves a positive, enjoyable, and safe experience of sport and physical activity. No child will be subjected to abuse or discrimination of any kind while participating in our sessions.

Project AFLEET acknowledges that some children — including disabled children and young people, and those from ethnic minority communities — may be particularly vulnerable. We accept the responsibility to take all reasonable and appropriate steps to ensure their welfare is protected at all times.

As part of this commitment, project AFLEET will:

• Promote and prioritise the safety and wellbeing of all children and young people in our sessions at all times.

• Ensure all roles and responsibilities relating to safeguarding are clearly understood, and that appropriate training is in place to recognise and respond to signs of abuse, neglect, or concern.

• Take prompt and appropriate action in the event of any safeguarding incident or disclosure, and provide support to anyone who raises a concern.

• Maintain confidential, accurate, and securely stored records of any safeguarding concerns.

• Ensure no unsuitable individual is permitted to work with the young people in our care.

• Operate robust safeguarding arrangements and procedures at all times.

This policy applies to everyone involved in delivering or supporting project AFLEET sessions. Failure to comply will be addressed immediately.

For any safeguarding concerns, contact us directly at itsprojectafleet@gmail.com.

Our website uses cookies — small text files stored on your device — to help the site function correctly and to understand how it is used. The cookies we use include:

•        Essential cookies — required for the website to operate. These cannot be disabled.

•        Analytics cookies — help us understand visitor behaviour so we can improve the site. These are only set with your consent.

When you first visit our site, you will be shown a cookie consent banner. You can manage your cookie preferences at any time through the banner or your browser settings.

We do not sell, rent, or trade your personal data to any third party. We may share your data in limited circumstances with:

•        Our website platform provider (Squarespace) — for the purpose of operating and hosting our website. Squarespace has its own Privacy Policy available at squarespace.com/privacy.

•        Email service providers — if we use a third-party email tool to send communications. Any such provider will be bound by data processing agreements.

•        Legal and regulatory authorities — where we are legally required to disclose information.

All third parties we work with are required to handle your data securely and in accordance with applicable data protection law.

We retain your personal data only for as long as necessary for the purpose it was collected:

•        Coaching enquiry data — retained for up to 12 months from the date of the last communication, unless a coaching relationship is established.

•        Mailing list data — retained until you unsubscribe or ask us to remove you.

•        Session records — retained for up to 3 years for the purposes of managing our coaching activity and any safeguarding obligations.

When data is no longer needed, it is securely deleted.

You have the following rights in relation to your personal data:

•        Right of access — you can request a copy of the personal data we hold about you.

•        Right to rectification — you can ask us to correct any inaccurate or incomplete data.

•        Right to erasure — you can ask us to delete your data in certain circumstances (the "right to be forgotten").

•        Right to restrict processing — you can ask us to limit how we use your data.

•        Right to data portability — you can request your data in a portable format where applicable.

•        Right to object — you can object to us processing your data where we rely on legitimate interests.

•        Right to withdraw consent — where processing is based on consent, you can withdraw it at any time without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us at itsprojectafleet@gmail.com. We will respond within one calendar month.

This Privacy Policy applies only to our website. We are not responsible for the privacy practices of any third-party sites and encourage you to read their privacy policies before submitting any personal data.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.

Continued use of our website after any changes constitutes acceptance of the updated policy.

We take the security of your personal data seriously. We use reasonable technical and organisational measures to protect your data from unauthorised access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

If you have concerns about the security of your data, please contact us at itsprojectafleet@gmail.com.

Our website may contain links to external websites, including our social media profiles (@itsprojectAFLEET).

If you have any questions, concerns, or requests relating to this Privacy Policy or your personal data, please get in touch:

Email: itsprojectafleet@gmail.com

Social: @itsprojectAFLEET

Location: South Wigston, Leicestershire, UK